Status: Full Time, $28-$32 DOQ
Supervisor: Executive Director
Position Summary
Serves as Maintenance Director for all 76 units owned or managed the the HRA of Pequot Lakes. Coordination of
contractors and vendors to complete building and maintenance activities. Assesses and completes maintenance
work orders not requiring a licensed contractor. Serves as part of team that administers federal grant dollars.
Essential Functions
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The
requirements listed below are representative of the knowledge, skill and/or ability required. The omission of specific
statements of duties does not exclude them if the work is similar, related or a logical assignment to the position.
ฦAssist in the development and monitoring of Capital Fund Program (CFP) and operating budgets.
ฦ Work as part of a team to administer the Capital Fund Program, including long range planning, internal needs
assessments, scheduling of contractors, progress inspections. Work with architects and engineers to assure
timely and satisfactory completion of CFP projects.
ฦ Complete and document work order requests from residents. Ensure completion of all work orders.
ฦ Monitor progress of Capital Fund and maintenance projects to ensure payment requests are processed on
time and within project payment amounts.
ฦ Assist in the development of specific renovation items that require architectural/engineer contract services,
reviews A/E designs, blueprints and bid documents for completeness.
ฦ Organizes Invitation For Bid (IFB) and Requests For Proposals (RFP), organizing bid openings, pre-bid and pre-construction meetings and prepare minutes.
ฦ Responsible for compliance with prevailing wage requirements and reporting.
ฦ Ensure that file documentation is complete and files are audit-ready.
ฦ Research, analyze and interpret Federal guidance to make sound recommendations to management team.
ฦ Utilize computerized systems and software for communication, billing, procurement and building systems.
ฦ Prepare maintenance report monthly for HRA board review/discussion.
ฦ Develop and implement energy audit and physical needs assessment.
ฦ Diagnose repairs delegate to appropriate contractor and, if necessary, write scope of work, acquire bids from
contractors and vendors, act as a project manager.
ฦ Procure products, services and contracts needed in compliance with HUD regulations.
ฦ Schedule and coordinate inspections of public housing and project based voucher properties using current
NSPIRE guidelines from HUD.
ฦ Communicate timely and effectively with all departments, meet all HUD and Agency deadlines.
ฦ Determine the need for maintenance tools, supplies and equipment and maintain an inventory system.
ฦ Determine training deemed beneficial or essential to maintain certifications for maintenance department.
ฦ Other activities as directed by supervisor.
Minimum Qualifications
Bachelorโs degree in related field and two yearsโ experience in position with similar job duties, preferably with
supervisory responsibilities, or six yearsโ combination of relevant education, training and experience that meets
the requirement to successfully accomplish the assigned duties and responsibilities as determined by the
Executive Director. Possession of a valid driverโs license, vehicle insurance and access to a vehicle with towing
capabilities for transportation. Must have a State of MN Special Engineer boiler license or the ability to obtain
it within 3 months of hire. Must be available to handle emergency service calls on an on-call rotation that
includes nights, weekends and holidays.
Knowledge, Skills and Abilities
ฦ Knowledge of HUD regulations and procurement guidelines and Uniform Physical Conditions Standards
(UPSC)
ฦ Knowledge of applicable building and property compliance codes and experience in building systems,
structural, mechanical, plumbing, HVAC and electrical.
ฦ Ability to initiate work projects and make independent decisions.
ฦ Comprehensive knowledge of computer software and information systems such as Microsoft Office.
ฦ Ability to organize and systemize department procedures and effectively manage contractors.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential function.
While performing the duties of this job the employee is required to see and hear in the normal range in order to
receive detailed information; communicate verbally and in written form to receive and convey detailed and important
instructions to others and be understood. If eye or hearing correction is needed, the proper correction needs to be
used at work.
Physical demands regularly require using of hands to finger, handle, feel or operate tools or controls, stooping,
climbing ladders, bending, kneeling, crouching or crawling, reaching with hands and arms, pushing, pulling and lifting,
frequently requires standing, walking, climbing or balancing and repetitive motions, occasionally requires sitting. The
employee must be able to occasionally lift and/or move 20-100 pounds.
Work regularly requires operating machines, motor vehicles, equipment and tools, exposure to moving mechanical
parts and occasionally working in high, exposed places, exposure to toxic chemicals and exposure to risk of electrical
shock. Work is performed in a variety of environmental conditions, both indoors and out, with exposure to
temperature variations, noise, vibrations, fumes, odors and airborne particles; performed generally in a moderate to
loud noise location. Worker may be required to wear protective gear such as eye, ear and respiratory protection.
This job description does not constitute an employment agreement or binding contract and is subject to change
by the employer as the needs of the employer and requirements of the job change.
To apply, visit: https://www.pequotlakes-mn.gov/ under the DEVELOPMENT and HRA CONTACT
INFORMATION.
Completed applications can be dropped off at 4638 Main Street, Pequot Lakes, or emailed to [email protected].
Mailing address is HRA of Pequot Lakes, PO Box 243, Pequot Lakes, MN 56472.
