City of Woodbury – CDBG Request for Proposals

Release Date: 10/16/2025

Closing Date: 12/31/2025

The City of Woodbury invites proposals for projects to be funded through its Community
Development Block Grant (CDBG) for program year 2026 (July 1, 2026 – June 30, 2027). CDBG
funds may support a diverse range of community development activities, including—but not
limited to—homebuyer assistance, affordable rental housing, property acquisition, commercial
corridor revitalization, and the construction or renovation of public facilities such as group
homes, youth centers and libraries. A limited portion of the grant may also support new or
expanded public services that align with CDBG national objectives.

Proposals must be received prior to the RFP closing date and will be reviewed upon receipt.
Proposals will be received until all funds have been allocated to eligible projects or the closing
date. If all funds are allocated prior to the closing date the city will close the RFP. The City will
then either reject new proposals without further review or retain proposals as possible funding
opportunities for the next program year.

Proposal Review and Funding Process

1. Staff Evaluation: Community Development staff will review and rank all submissions
   based on program eligibility, feasibility, organizational capacity and alignment with the
   three CDBG national objectives (Benefit to Low- and Moderate-Income Persons;
   Prevention or Elimination of Slums or Blight; and Urgent Need) as codified in 24 CFR
   § 570.208 and § 570.201.
2. Strategic Priorities: Projects must further the high-priority goals established in the
   City of Woodbury’s 2025–2029 Consolidated Plan, specifically:
   o Affordable Homeownership;
   o Affordable Rental Housing;
   o Commercial/Industrial Rehabilitation;
   o Public Facility Improvements; or
   o Public Services.
3. Recommendation and Approval: Staff will forward funding recommendations to
   the Woodbury City Council, which will make the final allocation decision for the
   upcoming program year. All awards are subject to the Department of Housing and Urban
   Development’s (HUD) approval of the City’s Annual Action Plan.
4. Contingencies: The number of awards and total funding available depend on HUD’s
   grant allocation and the number and quality of eligible proposals received. The City reserves the right to fund unsolicited or internal initiatives that address emerging community needs in lieu of solicited proposals. If all project proposals score low, the City at its discretion, may reject all proposals submitted through this request process.
5. Funding Type: CDBG will be disbursed to fund projects as either a grant or loan. Staff will review funding type requests for selected projects and make the final determination of the appropriate funding type. If a project is funded in the form of a loan the terms willbe negotiated by city staff on a case-by-case basis which will consider the project type, project pro forma and budget, population served, organizational type, and other factors. If a loan is the desired funding mechanism, please state preferred terms in the project information section of the request.

Eligibility Requirements
To qualify for CDBG funding, projects must:

1. Address a CDBG National Objective (24 CFR § 570.208):
   o Benefit to Low- and Moderate-Income (LMI) Persons: Serve individuals
   or households with incomes at or below 80% of the area median income (AMI).
   o Prevention or Elimination of Slums or Blight: Target deteriorated areas or
   structures to halt decline or rehabilitate blighted conditions.
   o Urgent Need: Remedy an imminent threat to public health or welfare where no
   other resources exist (e.g., disaster recovery, infrastructure failures).
2. Advance 2025-2029 Consolidated Plan Priorities: See list above.
3. Conform to Eligible CDBG Activity Criteria (24 CFR § 570.201): Projects must
   meet one or more activity categories defined by HUD (e.g., public facilities, housing
   rehabilitation, economic development, acquisition).

Evaluation Scoring
Project and Financial Feasibility (30)
Strategic Alignment with Consolidated Plan (30)
Alignment with CDBG National Objectives (30)
Organizational Capacity (10)

Contact Information
For questions regarding project eligibility or the application process, please contact:

Jamie Fritts
Housing and Economic Development Coordinator
City of Woodbury
Phone: 651-414-3438
Email: [email protected]

Organization/Agency Information

1. Legal Name
2. Agency Type
3. Date of Incorporation
4. EIN Number
5. DUNS Number (List N/A if unknown or not applicable)
6. SAM.gov Number (List N/A if unknown or not applicable)
7. SAM Expiration Date (List N/A if unknown or not applicable)
8. Annual Operating Budget
9. Number of Paid Staff
10. Number of Volunteers

Contact Information

1. Contact Person
2. Title
3. Address
4. Phone
5. Email

Project Information

1. Project Title
2. Is there a project address?
3. Project description
4. Type of funding requested (Loan, grant, etc.)
5. Amount of funding requested
6. What is the need in the community that makes this project necessary? Is there a specific geographic area your project will benefit?
7. Who will benefit from this project? What population will you serve? How many households or persons will you serve?
8. Describe how the project will connect residents to jobs, transportation, and community resources.
9. What is your proposed timeline and milestones? Include dates and specific milestones.
10. Will your project require any other City of Woodbury approvals or permits?
11. Provide a brief description of how your project achieves at least one national objective and priority goal for the City’s Consolidated Plan.

Budget
Submit a detailed, activity-specific budget and narrative with your proposal. The budget must
list all sources and uses of funds, distinguishing federal, state, and local contributions. Each line
item should explicitly show which funding source pays for it and clearly identifies how the
requested CDBG funds will be used; any expense not explicitly listed will not be eligible. Budget
narratives must be submitted as separate a document with this proposal document.

Housing related activities, depending on the project, must include a proforma (e.g. 20‐year cash
flow) and multifamily or single-family workbook to document income, expenses and financing.

• Budget Narrative: Provide a concise narrative explaining the budget. Describe each
  expense category and how all funding sources (including leveraged funds or matches)
  will be applied to project costs. This narrative should justify budget line items (e.g. cost,
  need and benefit) of each item and demonstrate that costs are reasonable.
  If your project is a public service, explain if the CDBG funding request is for one-time
  support or if the service will require ongoing support from the City. Woodbury’s CDBG
  funds cannot be used to fill operating gaps or shortfalls and must only be used to fund
  new or expanding existing services.
• Fiscal Management: Describe your organization’s financial controls and record-keeping.
  Explain how you will ensure accountability and prevent misuse of funds. Include the
  qualifications of staff or agents managing the budget, any fiscal agent arrangements, and
  accounting practices (e.g. GAAP-compliant ledger, internal audits, federal audit
  procedures). Highlight any federal or internal audit requirements and other financial
  safeguards in place.
• Contingency Planning: If the CDBG award is less than requested, explain how the project would be adjusted or whether it could still proceed.
• Funding Commitments: Confirm that all other funding sources (grants, loans, equity) are
  committed by June 30, 2026. If any sources are pending, provide a timeline for securing
  them. (This aligns with standard underwriting practice of detailing match commitments
  and finalizing all project financing.)
• Prevailing Wages: Indicate whether Federal Davis-Bacon prevailing wages apply. Ensure
  the budget reflects any required wage rates.
  Davis-Bacon prevailing wage rules are triggered when:
  • CDBG funds are used for construction, rehabilitation, or repair of public
    buildings or facilities, and
  • The construction contract is over $2,000, and
  • The project is not exclusively residential with fewer than 8 units (per HUD
    exemption guidance).

Each of the above items must be clearly addressed in the budget section of your proposal. Your
submission should read like a project budget package: a line-item budget, a narrative tying
budget to program activities, and documentation of financial management practices. Budgets
that lack detail on funding sources, controls, or required attachments (pro formas, workbooks,
commitment letters, etc.) will be considered incomplete.

Compliance

1. If applicable, how do you plan to verify income of those served by your project? Describe
   the process for collecting income and beneficiary data, including who will collect it and
   how the data will be stored.
2. If applicable, please describe how your project serves a special population (i.e. elderly,
   persons with disabilities, victims of domestic violence, persons with substance abuse
   disorders, etc.)?
3. Is this project intended to have an area benefit to residents in a census tract block group designated as low-and moderate-income?
4. Describe management and staff capacity for use of Federal funds: What is the applicant’s
   administrative capacity to manage the grant financially and to comply with Federal
   program requirements? Please provide detailed information on who will have oversight
   of the project and the parties involved to carry out each activity listed above. What is the
   capacity of the staff within the agency?
5. If applicable, describe your experience using Federal funds for a similar project.

Use of Contractors and Consultants
In accordance with Federal regulations, CDBG funds may not be used to directly or indirectly
employ, award contracts to, or otherwise engage the services of any contractor or sub-recipient
during any period of debarment, suspension, or placement of ineligibility status. It is the
applicant’s responsibility to administer this contract and any construction contracts. This
includes compliance with Section 3, Prevailing Wage, Fair Housing, Lead, ADA, Build America,
Buy America Act and other Federal requirements.
Further documentation regarding partnerships and consultants may be requested.

• Will you hire a contractor, professional services, or consultant to complete this project?

Conflict of Interest
As an applicant requesting funding, will any of your employees, agents, consultants, or officers
experience any of the following conflicts of interest:

• Have a financial interest or reap a financial benefit from this program/activity?
• Have an interest in any contract, subcontract, or agreement with respect to this application either for themselves or those with whom they have family or business ties during the program year and for one year thereafter?
• Participate in the decision-making process for the approval of this application?

Certification
I hereby acknowledge that by applying for CDBG funds, this activity may require compliance in
the following areas:

• Utilization of minority and women contractors
• Prevailing Wage Compliance
• Uniform Relocation Act and Section 104(d)
• Section 3 Compliance and Outreach
• Build America, Buy America Act
• Environmental Regulations
• Flood Insurance
• Lead-Based Paint Assessment and/or Remediation or Abatement
• Radon Assessment and/or Remediation or Abatement
• Debarred, suspended, and ineligible contractors and sub-recipients
• Handicapped accessibility
• Title VI of the Civil Rights Act of 1964
• Title VII of the Civil Rights Act of 1969 – Fair Housing Act
  I certify that the information contained in this application is true and correct and that it
  contains no misrepresentations, falsifications, intentional omissions, or concealment of material
  facts and that the information given is true and complete to the best of my knowledge and belief.
  I further certify that no contracts have been awarded, funds committed, or construction begun
  on the proposed program, and that none will be prior to issuance of a release of funds by the
  City of Woodbury.