Position Title: Senior Project Manager
Department: Planning and Development
Reports to: Director of Planning and Development
FLSA Status: Non- Exempt
Date Created/Revised: November 2018
The primary purpose of this position is to plan, coordinate, implement, and complete real estate development and construction projects. The incumbent also serves as the lead staff member for compliance with OSHA and MN State Department of Health regarding lead based paint (LBP) and asbestos containing materials (ACM) and/or takes the lead in researching advancements in design and construction for MPHA physical assets.
All activities must support the Minneapolis Public Housing Authority’s (“MPHA” or “Authority”) mission, vision and values.
Essential Duties and Responsibilities
The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties and skills may be required and assigned, as needed.
• Plans and implements all project phases, including coordinating design development, construction documents, procurement/bidding, construction, and closeout. Utilizes project management tools to effectively manage, document, and monitor projects including but not limited to checklists, scheduling and budget tracking software, etc.
• Works with department leadership to develop project scopes and plans that adhere to MPHA construction and livability standards and HUD modernization and development guidelines; ensures all project architectural/engineering plans and construction contracts comply with project objectives.
• Works with department leadership to develop project budgets and cost analyses; develops project schedules to ensure timely obligation and expenditure of project budgets; monitors project budgets and manages change orders; reviews/approves invoices and ensures all documentation and project requirements have been satisfied before approving payment to vendors.
• Coordinates all procurement activities necessary for project planning and implementation and ensures compliance with MPHA and HUD procurement policies, procedures, and regulations. Works with other MPHA departments and external consultants to prepare bid documents and other solicitations for goods and services; participates in consultant and contractor review panels and provides recommendations for contract awards.
• Reviews consultant work plans or personally prepares basic plans and specifications for contract documents for professional services and various types of construction contracts. Provides the overall administration of contracts in compliance with MPHA, HUD, and generally accepted industry practices for design and construction activities.
• Inspects work, equipment and materials for compliance with plans and specifications. Advise contractors of needed corrections and resolves quality, performance, or job site problems.
• Ensures clear and consistent communication with all project stakeholders, including property management and other agency staff, MPHA residents, vendors, community partners, etc. Works with External Affairs and other department staff to implement a robust resident engagement plan for all construction projects.
• Coordinates the preparation of applications, proposals, contracts and other documentation for modernization, disposition, acquisition and development projects and activities.
• Assists in the inspection, compilation, valuation, and prioritization of physical needs of MPHA’s properties.
• Works with department leadership to develop and maintain development and modernization standards that incorporate MPHA livability standards and HUD modernization and development guidelines. Researches advancements in construction materials, products, or techniques and sustainable design and construction; makes recommendations to department leadership on testing or implementing said advancements.
• Takes on a leadership role in supporting and guiding other department project management staff to further department goals and objectives. Develops project management standards and tools to ensure consistent and quality project implementation which includes but is not limited to due diligence checklists, filing standards, schedule and budget tracking, warranty/closeout procedures, etc. Works with project management staff to ensure consistent compliance of standards and use of tools.
• Holds and maintains Minnesota Department of Health (MDH) approved Lead Base Paint (LBP) supervisor certification and Asbestos Containing Materials (ACM) supervisor certification recognized by the EPA, HUD, and MNOSHA.
• Provides direction and oversight of department’s hazardous materials mitigation work, including worker safety and associated materials handling. Provides recommendations to property management on maintenance and capital improvements issues; assists with non-routine or extraordinary maintenance work as needed.
• Serves as backup for other Project Management staff during their absences.
• Performs other related duties as assigned.
MPHA expects all employees to exhibit the following behavioral skills:
Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands monitors and measures the needs of both internal and external customers; talks and acts with customers in mind; and recognizes working colleagues as customers.
Commitment: Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; and persists despite obstacles and opposition.
Effective Communication: Employee is prepared, clear, concise and organized in all facets of communication in order to fully establish understanding. Actively listens and understands the audience to adapt message appropriately. Communicates information with appropriate personnel in a timely manner.
Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; supports everyone’s efforts to succeed.
Initiative: Proactively seeks solutions to resolve unexpected challenges. Actively assists others without formal/informal direction. Possesses the capacity to learn and actively seeks developmental feedback. Applies feedback for continued growth by mastering concepts needed to perform work.
In addition to the above competencies, MPHA expects its leadership employees to also exhibit the following behavioral skills:
Leadership: Provides direction by clearly and effectively setting course of action for department and subordinates; and manages performance by providing regular feedback and reinforcement to subordinates.
Strategic Capability: Provides mission, sets direction and inspires others to deliver on the organizational mandate. Decisions are based on ethical and social responsible principles.
Program and Project Management: Plans, manages and evaluates specific activities in order to deliver the desired outputs.
Education and/or Experience
Bachelor’s or Associate’s Degree in architecture, engineering, construction management, real estate development, or related field and a minimum of seven (7) years of experience in construction or development project management, preferably in the public sector. OSHA-issued LBP and ACM Supervisor Certificate and experience with hazmat management preferred. An equivalent combination of education and experience may be considered.
Some positions may require possession of a valid driver’s license. Those positions may also require use of a personal vehicle and evidence of individual automobile insurance coverage, or the ability to be insurable under the Authority’s automobile insurance plan at the standard rate. Must pass a criminal history background check.
To perform this job successfully, the employee should have strong computer skills (MS Word, Excel, and Outlook). Must have the ability to learn other computer software programs as required by assigned tasks.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; reaching and grasping; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to exchange information in person, in writing, and via telephone. The employee must occasionally transport.